The work order
Maintenance Jobs
Manage the overall work order, including its status, priority, assigned technician, due date and recurrence where applicable.
Maintenance management software
Maintenance Management,
All in One Place
Organize maintenance jobs, track tasks, manage equipment assets and keep service records together with Construkt.
How it's structured
One Maintenance Job. Three Connected Parts.
Every maintenance job in Construkt is built from three layers. Each one answers a different question about the visit.
One maintenance job
The work
Maintenance Tasks
Organize the checklist for each visit, assign work to team members, set due dates and track progress from pending to in progress to completed.
The equipment
Maintenance Assets
Maintain records for the equipment covered by the job, including technical details, condition, photos, documents and service history.
Maintenance work orders
Keep Every Maintenance Visit Organized
Each maintenance job has its own workspace for a service visit, repair or preventive maintenance cycle. It is the work order: what you need to plan, carry out and close the visit stays in one place, separate from your construction projects.
Job status
- New
- Scheduled
- In Progress
- Waiting for Parts
- Completed
Start from scratch or from a finished build
Create a maintenance job from scratch, or start one from a completed construction project so the relevant site context carries over instead of being entered again.
Inside each maintenance job
- Priority and assigned technician
- Due date for the visit
- Site and location details, including access instructions
- Job-level photos
- A task checklist for the visit
- An asset register for the equipment covered
- An activity timeline of job, task and photo updates
- A recurring interval, where configured
Asset maintenance
Know What Equipment You're Maintaining
Assets represent the equipment and systems a team maintains at a site. Each asset has its own record, so you can review equipment details and condition without searching through unrelated job notes or messages.
- Name and category
- Categories such as HVAC, electrical, plumbing and structural.
- Operational condition
- A condition rating that shows whether equipment is in good working order or needs attention.
- Manufacturer, model and serial number
- Identify exactly which unit is installed.
- Capacity and technical details
- Record specifications where they apply.
- Installation date and warranty expiry
- Keep the key dates with the equipment.
- Site and equipment location
- Note where on site the asset is installed.
- Photos and documents
- Attach images and files to the asset record.
- Service history
- A running record of completed maintenance visits.
Search the asset list by ID or name and narrow it down with filters. Asset records are kept up to date by your team — Construkt doesn't monitor equipment automatically or detect faults.
Equipment service history
Build a Service History for Every Asset
Service history is written when the work is done. Each completed maintenance job adds to the record of every asset it covered.
- 01
Mark the maintenance job Completed
Close the job once the visit is finished.
- 02
An entry is written for each asset
Construkt adds a service-history entry to every asset included in the job, recording the visit, when the work took place and who performed it.
- 03
Repeat visits build the record
Each completed visit adds another entry, so every asset builds a longer-term history — including across recurring service cycles.
Service history is a record of completed visits. It isn't predictive maintenance, and it doesn't involve automated equipment monitoring.
Maintenance tasks and checklists
Give Every Maintenance Visit a Clear Work Plan
Tasks define the work to be carried out during the visit. Together they form the job's checklist, and the job shows overall progress as tasks are completed.
Task status
- Pending
- In Progress
- Completed
- Task title and description
- Step-by-step instructions
- Assigned team member
- Optional due date
- Work location, such as a floor, room or plant room
- Photos attached to the task
- Overall task completion progress
Optional mandatory photo proof
When mandatory photo proof is enabled for a task, it can't be marked Completed until at least one photo is attached.
Tasks belong to the job, not to a single asset
The task checklist describes the work plan for the visit. The asset register describes the equipment covered by the job. They are separate layers of the same maintenance job.
Preventive maintenance
Keep Recurring Maintenance on Schedule
For inspections and preventive maintenance that repeat on a fixed cycle, set a recurrence interval on the maintenance job.
Recurrence intervals, such as
- Monthly
- Quarterly
- Twice yearly
- Annually
This is recurring work-order management: the schedule comes from the interval you configure. Construkt doesn't detect maintenance needs or predict equipment failures.
- 1Configure a recurrence interval on the maintenance job.
- 2Complete the current maintenance job.
- 3The next cycle can be scheduled with a new due date based on the interval.
- 4Each completed job keeps building the service history of its assets.
Maintenance documentation
Keep Photos and Work Records Together
Photos and updates stay with the maintenance job they belong to, so the record of a visit isn't spread across phones and chats.
Job and task photos
Attach photos to the maintenance job or to individual tasks to document inspections, repairs and completed work.
Activity timeline
Follow relevant task, photo and job updates in the job's activity timeline instead of piecing them together from messages.
A record you can return to
When someone asks about a visit later, open the job to see its tasks, photos and activity in one place.
Photos and activity records document what your team captured. They don't guarantee legal compliance or prove that a repair was performed correctly.
How it works
From Maintenance Request to Completed Work
- 1
Create a maintenance job
Set up the work order, site, priority, technician and due date.
- 2
Add assets and tasks
Record the equipment involved and define the work to be completed.
- 3
Carry out and document the work
Update task statuses and attach photos where needed.
- 4
Complete the job and retain the record
Keep the job's history and update service history for the assets included.
Who is it for?
Built for Teams Responsible for Equipment and Maintenance
Construkt's maintenance module is built for teams that look after buildings and equipment on site. It is a practical work-order tool, not an enterprise CMMS.
- Construction companies
- Contractors
- Property managers
- Building maintenance teams
- Facilities teams
- Site supervisors
- Maintenance technicians
- HVAC, electrical and plumbing teams
FAQ
Maintenance management questions
What is maintenance management software?
Maintenance management software helps teams plan, carry out and record maintenance work such as repairs, inspections and preventive service. In Construkt, that work is organized as maintenance jobs, each with its own tasks, assets, photos and activity.
What is the difference between a maintenance job, task and asset?
A maintenance job is the work order for a visit, with its status, priority, technician, due date and site. Tasks are the work to be completed during that visit. Assets are the equipment and systems being maintained. Tasks and assets are separate layers inside the same job.
Can Construkt track equipment service history?
Yes. When a maintenance job is marked Completed, Construkt writes a service-history entry for each asset included in the job, recording when the work took place and who performed it. Repeat visits build a longer record for each asset.
Can I manage recurring maintenance jobs?
Yes. Set a recurrence interval such as monthly, quarterly, twice yearly or annually. When the current job is completed, the next cycle can be scheduled with a new due date based on that interval.
Can maintenance tasks require photos before completion?
Yes, when mandatory photo proof is enabled for a task. In that case, the task can't be marked Completed until at least one photo is attached.
Can I record equipment details and warranty expiry?
Yes. An asset can store its manufacturer, model, serial number, capacity and other technical details, along with its installation date, warranty expiry, location, photos and documents.
Can I manage maintenance work created from a completed construction project?
Yes. You can start a maintenance job from a completed construction project so the relevant site context carries over, or create a maintenance job from scratch.
Keep Maintenance Jobs, Tasks and Assets Organized
Bring maintenance work, equipment records and service documentation together with Construkt.
Get Started